Data Protection and Privacy Policy
The Lynchburg Regional Business Alliance ("LRBA", "we", "us", or "our"), a nonprofit, respects your privacy and is committed to protecting it. This Privacy Policy describes how we collect, use, and disclose personal information and explains the choices and rights individuals may have regarding their personal information.
By your use of our website, you signify your assent to this Privacy Policy. By your continued use of this website following posted changes to this Privacy Policy, you signify your assent to those changes.
1. Data Collection
We collect personal information in several ways:
- Directly from you – If you contact us through email, text, or other electronic messaging, fill out a form on our website, or join our mailing list, for example, you may provide your name and contact information.
- From a third party – If you apply for a position with us, for example, we may check your references.
- Automatically through your interactions with our website and certain cookies – As with any website, we collect your computer's IP address, operating system, browser information, and other technical details needed to support your website interactions.
Here are further details about the personal information we collect, the sources from which we collect it, and the purposes for collecting it:
| Categories of Information | Sources of Information | Purpose of Processing |
|---|---|---|
| Identifiers such as name, contact information, and other identifiers | You (as website visitor, event registrant, volunteer, member, donor, employee, beneficiary, applicant, etc.); third parties (such as referrals) | Establish a relationship, communicate with you, process donations, coordinate events and services, administer our human resources, comply with legal obligations |
| Commercial information, products or services purchased, obtained, or considered | You (as member, event attendee, volunteer, account holder) | Process transactions, marketing, detect and prevent fraud |
| Internet network and electronic activity device information, website usage, IP addresses, account login information, etc. | You (as a website visitor or anyone connecting with us electronically, or as an employee) | Communicate with you, comply with legal obligations, improve the goods and services we offer, provide services. For more information about cookies and similar technologies we may collect, please see the section below titled "Cookies and Similar Technologies" |
| Audio, electronic, visual, or similar information, such as photos submitted by members | You (as a member, event attendee, volunteer, or employee) | Provide and improve the products and services we offer |
| Professional or employment-related information | You (as an employee or applicant) | Administer our human resources (including payroll) |
| Education information | You (as an employee or applicant) | Administering our human resources |
| Sensitive Personal Information | You (as an employee or applicant) | Comply with applicable legal requirements, administer our human resources |
| Protected classifications under state or federal law | You (as an employee or applicant) | Comply with applicable legal requirements |
2. Sale and Sharing of Personal Information
LRBA does not sell or share your personal information and has not done so in the last twelve (12) months. LRBA does not share personal information for the purpose of cross-context behavioral advertising, targeted advertising, or similar uses, and has not done so in the last twelve (12) months.
3. Disclosure of Personal Information
LRBA may disclose your personal information to third parties under certain conditions, primarily when the third party has contracted to provide services such as payment processing or website hosting to LRBA. Here are details about the categories of personal information disclosed within the last twelve (12) months, the category of third party to whom this information was disclosed, and the purpose of the disclosure:
| Categories of Information Disclosed | Third Parties to Whom This Information Was Disclosed | Business or Commercial Purpose of Disclosure |
|---|---|---|
| Name, contact information and other identifiers | Service Providers Performing Services on Behalf of LRBA; Event Sponsors; Other Members of the Alliance | LRBA uses service providers to host our websites; perform marketing services; process or fulfill orders and transactions; process payments; provide analytic, legal or insurance services As a part of providing services on behalf of LRBA, our vendors may need to process your personal information (such as your email address). Maintain business directory |
| Commercial information, products or services purchased, obtained, or considered | Service Providers Performing Services on Behalf of LRBA; Event Sponsors | See above |
| Internet network and electronic activity device information, website usage, IP addresses, account login information, etc. | Service Providers Performing Services on Behalf of LRBA | See above |
| Employment information (including sensitive identifiers such as social security numbers or certain demographics) | Government entities, such as the IRS | Comply with applicable legal requirements |
| Protected classifications under State or Federal Law | Government entities | Comply with applicable legal requirements. |
4. Data of Children
We do not knowingly collect personal information from individuals under sixteen (16) years of age and have not done so within the last twelve (12) months. If we learn that we have collected personal information from someone under sixteen (16), we will take steps to delete the personal information. If you believe we might have any information from or about a child under 16, please contact us at the information below. Note that we may collect limited personal information about a child from an employee for the purpose of providing specific employee benefits.
5. Data Retention Periods
We retain your personal information (all categories unless mentioned above) as long as needed to fulfill the purposes for which we collected it and to meet our legal obligations. We will not retain personal information for longer than is reasonably necessary for the purposes disclosed above.
We retain some personal information, such as IT security logs, for brief periods determined primarily by availability of storage media and internal policies.
6. Your Rights
Depending on where you are located or reside and circumstances related to the personal information we collect, you may have certain rights regarding the personal information we collect about you. Below you may learn more about your privacy rights, how to exercise them, and what you may expect from that process.
A. Rights
- Right to know and access personal information: You may have the right to request that we disclose: (1) the categories of personal information we have collected about you; (2) the sources from which we collected the personal information; (3) the business or commercial purpose for the collection, selling or sharing of personal information; (4) the categories of third parties to whom we disclose personal information; (5) the categories of personal information that we sold or disclosed for a business purpose; and (6) the specific pieces of personal information we have collected about you.
- Right to opt-out: You may have the right to opt out of the sale or sharing of your personal information, the use of your personal information for targeted advertising, and the use of your personal information for profiling.
- Right to correct: If you find that we have inaccurate personal information about you, you may have the right to request that we correct that inaccurate personal information, taking into account the nature of the personal information and the purposes of processing the personal information.
- Right to delete: You may have the right to request that we delete your personal information. There are some exceptions to this right.
- Right of data portability: You may have the right to obtain a copy of your personal data in a portable and readily usable format that allows you to transmit the data to another controller without impediment. There are some limits to this right.
- Right to non-discrimination or retaliation: We will not discriminate or retaliate against you for exercising your privacy rights.
B. Exercising Your Rights
If you wish to exercise your privacy rights or have any questions or concerns about our privacy policies and information practices, please contact us using the information in the "How to contact us" section below. To verify your request, you may need to provide proof of identity. You may also designate an authorized agent to make a request. The agent will follow the same procedures described above. If you use an authorized agent, we may require proof that the agent acts on your behalf.
If we decline your request, partially or fully, you may appeal the decision to our senior management. You may have additional appeal rights.
7. How to contact us
Lynchburg Regional Business Alliance
300 Lucado Place
Lynchburg, VA 24504
Email: info@lynchburgregion.org
Phone: (434) 845-5966
8. Email opt-out preferences
You may choose to stop receiving LRBA's marketing emails by following the unsubscribe instructions included in these emails or by contacting us. Please note that it may take up to ten business days for your opt-out request to be processed. Even if you do opt-out of marketing emails, we may continue to send certain account-related emails.
9. Cookies and Similar Technologies
A cookie is a small piece of data (text file) that a website puts on your computer when you visit the site.
As stated in the above tables, we collect certain information about website visitors. We do this by using cookies. For example, we currently use anonymized Google Analytics cookies to better understand what webpages a user visits and the number of visitors for webpages.
This helps us improve the site. Other cookies help provide security for the website and support connections to the cloud.
Our cookie banner allows you to decide which categories of cookies you will accept.
10. Links to Third Party Websites
Links to third party web sites are provided solely as a convenience to you. If you use these links, you will leave the LRBA websites. LRBA has not reviewed all these third-party sites and does not control and is not responsible for any of these sites, their content or their privacy policies. Thus, LRBA does not endorse or make any representations about them, or any information, software or other products or materials found there, or any results that may be obtained from using them. If you decide to access any of the third-party sites linked to this website, you do this entirely at your own risk.
11. Changes to this Privacy Policy
We may update this Privacy Policy from time to time based on a change in our privacy practices or to comply with applicable law.